Summary
Knowing whether a campout broke even shouldn't require a spreadsheet. ScoutTrax tracks money in and money out for every event, shows a profit-and-loss summary, and lists each family's payment status. Treasurers see the full financial picture of any event in seconds.
Highlights
- Per-event P&L — Every event shows total collected, total spent, and net balance with a visual bar.
- Fee breakdown — See each line item charged for the event and how much has been collected against each.
- Expense tagging — Link any expense to an event and it appears automatically in the P&L.
- Member payment status — View which families have paid, partially paid, or still owe.
- Status indicators — Events are flagged as "Good," "Saving," "Watch," or "Over Budget" based on their finances.
- Dashboard snapshot — The Finance dashboard highlights the top five events by activity.
How It Works
Open the Events tab in Finance to see every event with a financial summary. Click any event to drill into its detail page, which shows the P&L summary, fee breakdown, expense list, and per-member payment status. Expenses tagged to that event from the ledger appear automatically. The dashboard's Activity Snapshot widget surfaces the most active events so the treasurer can spot issues early.