Summary
Let parents pay for campouts, dues, and fundraisers without cash or checks. ScoutTrax connects to PayPal and Stripe so you can send an invoice and receive payment in one place. Every dollar is recorded automatically — no manual data entry, no chasing down envelopes.
Highlights
- PayPal and Stripe support — Accept cards, bank transfers, and PayPal balances through the processor your troop prefers.
- Automatic fee tracking — Processing fees are recorded per transaction so you always know your true cost.
- Pass-through or absorb — Choose whether members see fees as a line item or the unit covers them.
- Invoice-linked payments — Payments tie directly to invoices, updating balances in real time.
- Transparent billing — A small platform fee is billed monthly with preview emails before each charge.
How It Works
A treasurer sets up payment processing from the Billing page by connecting a PayPal or Stripe account. From there, any invoice can include a "Pay Now" link. When a parent clicks the link, they complete payment through the processor's secure checkout. The payment is captured, the invoice balance updates, and a ledger entry is created — all without the treasurer lifting a finger.