Summary
Most troop treasurers aren't accountants, but they still need clean books. ScoutTrax provides a chart of accounts, a double-entry ledger, and expense categories designed specifically for scout units. Record income, expenses, and transfers with the structure your council expects — without the complexity of general-purpose accounting software.
Highlights
- Scout-specific chart of accounts — Pre-built accounts for dues, camping, fundraisers, and more. Add or rename accounts as your troop needs change.
- Double-entry ledger — Every transaction records a debit and credit, keeping your books balanced automatically.
- Expense categories — Tag expenses with categories like "Campsite Fees" or "Merit Badge Materials" for granular reporting.
- Event tagging — Link any expense to a specific event to see where your money goes.
- Budget tracking — Set budget allocations and compare actual spending against your plan.
- Default category seeds — Start with 18 scout-troop categories and customize from there.
How It Works
When your troop first enables Finance, ScoutTrax creates a chart of accounts with the most common scout-unit accounts. The treasurer records transactions — income, expenses, or transfers — and each one creates balanced ledger entries. Optional expense categories and event tags add detail without extra steps. The dashboard shows account balances, recent activity, and budget vs. actual at a glance.